Preparing your board meetings takes time. The most successful boards are committed to this and ensure that their board meetings go smoothly. They schedule meetings far in advance to give board members a chance to accept them (and often to adjust their calendars). Board members are usually busy and are on numerous boards and teams. It is crucial to coordinate with individuals and their assistants so they are able to attend board meetings.
As part of the preparations for the board meeting, it’s essential to make sure you have all the required items before the meeting. Send out the agenda and board package about a week before the meeting. This will allow the Board members to review and absorb all materials before they attend the board meeting.
The day prior to the board meeting, it’s recommended to schedule brief calls with your Board Members or their assistants in order to make sure they are prepared for the meeting. This will let you quickly address any issues that may occur, like whether there are new slides that must be distributed prior to the meeting.
It is also a great idea to spend some time reflecting on the reasons you are serving on the board. This will help keep you focused during the board meeting, and will ensure that you have covered all the relevant subjects.
https://www.boardmeetingsonline.blog/the-difference-between-shareholder-and-stakeholder/