Governance Online meetings are a fantastic way to make decisions which can affect the entire organization. However, they’re not a replacement for face to face meetings. Governing board members and shareholders have to be physically present in order to make decisions that legally binding.
Virtual meetings should be conducted in a manner that is as close to the in person experience as is possible. This means that participants need to prepare for the meeting by studying any relevant materials and be punctual and should interact with each other the same way as they would during an in-person meeting.
This can be done by sending a meeting agenda to all participants and distributing an appropriate amount of time for each item. This will help keep the discussion on track and prevent the meeting from going beyond time. Also, the presiding official should encourage participants to raise their hands or send messages to the chat anytime they want to take part. This will allow them to talk about their thoughts without causing disruption to other members and keep them from feeling separated from the rest of the group.
The chief of police should encourage the use of the muted button. This will help to mitigate any background noise like dogs barking, crying children or the doorbell sounding. They should also ensure that they check in with the attendees regularly to ensure that they’re in a position to participate. Finally, they should try to ensure that the minutes are recorded and that any major actions or decisions taken during the meeting are recorded.